Saving your documents in the cloud – Woodie Knows WordPress (and more!)

Woodie knows WordPress - Carrie Spencer Smart Ass RomanceRecently, there’s been a spate of viruses out there in internetland. Granted, these happen all the time, but to have it happen twice in 24 hours to people I know?

I start to worry. And when I worry, I gnaw on things. And when I gnaw on things – well, Carrie’s not a happy camper.

So, I’m here to show you a lovely backup system for your documents. This doesn’t have to be just for your manuscript – although it’s perfect for that – but can be for pictures, important files, etc.

First, if you haven’t already, please read through my backup post.For those of you on wordpress, this is a great way to back up your posts, images and all content.

And here’s a second post on how to back up your hard drive . I’m very thorough.

And finally, I’m going to suggest a program called Dropbox. I have it, Carrie has it, a bunch of our friends have it.

What is it?

It’s cloud storage. Eh? You say. Let me explain.

I have a document on my computer, called Perfect Manuscript. I store it in my Dropbox folder on my computer. It’s automatically shot off “into the cloud” – which actually means the monster big servers at Google. Now I install Dropbox on my laptop. When I open my Dropbox folder, what should I see but my Perfect Manuscript file. Cool! So, I make a few changes to it, save it and carry on my merry way. Tomorrow, I get back on my regular computer, and there’s my Perfect Manuscript file – updated. Slick!

I currently run Dropbox on all 3 of my computers. Not only does it allow me to share my file across all computers, it lets me update on any computer, and get the update virtually simultaneously on the other two. I can upload pictures and find them on my laptop in minutes. Simple pimple. Further, if my computer goes down to a virus, my documents are backed up – in the cloud. Safe and sound.

If you’re looking to try out Dropbox, feel free to use this link – http://db.tt/jYOkSr4w. I’ll get referral credits, so I can upload more pictures of the log jam I’ve been working on. =)

Be creative in your writing, but be sure and steady when backing it up.

14 Responses to “Saving your documents in the cloud – Woodie Knows WordPress (and more!)”

  • Fab post, Woodie and Carrie! As one of the peeps slammed by the virus (evil rotten plague!), I’m going to be all over Dropbox. In fact, one of the IT people at my day gig just mentioned it too, so I think I will get it for my home laptop and tablet. And not being able to see my files for a night was not a happy feeling. I’ve backed up things on an external hard drive, but you have to remember to do that regularly or you won’t have the most recent version.

    Question on how cloud technology works: Is the file technically “in the cloud” and just appearing in the folders on each computer so you can access it easier? Kind of like with Google Docs, the file is out there, but you can log into Google from anywhere and get at it. Dropbox sounds better because I think it lets you access the file even when offline, right?

    • Woodie:

      Barbara…yes, it syncs to each computer you have connected to the internet. So if I’ve saved it to computer one and started up computer 2, it will sync and appear in both computers AS WELL AS on dropbox.com. I can then view offline on either computer. Slick.

  • Hubby and I were JUST talking about this last night. I was telling him I was going to investigate cloud storage because I was getting sick and tired of running everything on USB keys to transport from work to home and back and forth (we use/share 3 computers/laptop)! I want to have all my stuff stored virtually so I can access it and update it from whatever computer I am on.
    A co-worker introduced me to Dropbox for work purposes but I hadn’t even thought about it for personal us – GENIUS! I clicked the link and am off to investigate/install!
    Tks Woodie and Carrie!

  • USB sticks wear out? Oh yikes.

    We have dropbox and Woodie, I’m sorry to admit that I don’t really get it. Yes, you did a fab job of explaining it to me and my husband has shown me what to do several times, but it still eludes me. Probably because I want to hold onto my USB stick storage. Well, if they wear out then I have to learn this dropbox or cloud thingy. Thanks?

    • Woodie:

      Tameri, it’s a bit of an elusive thing, since you can’t see it or hold it like your USB stick. But if you have a file and put it in a dropbox folder on your computer, dropbox will save a copy of it to it’s cloud computer AS WELL AS saving it to any other device you have with dropbox installed in it. Try it with one document and see what happens, you’ll be greatly surprised at how easy it is I’m sure!

  • Hola Carrie and Woods,

    Thanks for the Dropbox invite! I’m using it now and it’s worth it for a peace of mind. I’m still emailing my work to myself and using an external hard drive for back ups too.
    My only disappointment with using a cloud is that I wasn’t given a choice of nimbus or cirrus.

  • One more question. So if I put it on my home and work laptop, will the work laptop Dropbox folder then house all my home stuff too? Would I need separate accounts to prevent that? Would be great for working on work files from home, but I don’t want my writing stored at work.

    • Woodie:

      Barbara, I’d use two separate accounts if I were you…better to keep work and writing separate!

  • A super timely post for me – I’m ready (finally!) to switch to Dropbox. Thanks for the link – You will get a credit points from me 🙂

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